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All meeting minutes of the Board are published here, and kept on our site for one year, so you may review them and look back
at them.
Oct 2,2008 Board Meeting
The Board meeting of the Scottish American Society
of the Villages was held Oct 2nd at the home of Pres Jane Diven. In attendance VP Jim Milne, Sec George Diven,Treas
Jean Haslam, Membership Chm June Johnston, and Program Chm Marge Ceferatti. The meeting was called to order at
6:40 PM.
Minutes of the prior meeting were omitted in the interest of expediency.
Treasurers Report-
Jean H reported a healthy balance of $2,678.80.
Programs- The meeting for Sept was reviewed by Jim Milne
who reported a format of members in attendance reviewing their Scottish ties.
It was decided to ask Jim Davidson Smith to attend in full Scottish regalia and describe the names and purpose of the various
items. The meeting is billed as wine and cheese with the club furnishing cheeses, grapes, etc. and the members bringing
their wine. Rose Smith will be asked to bring the map of Scotland so members can note their home communities.
Forward Planning - Next board meeting is planned for Oct 30 at June Johnstons home. The plan is to create a mailing
prior to the Nov 13th meeting, which is St Andrews Night. It was further decided that future meetings planning the Burns
Supper should include Rose Smith whose aid is invaluable for this annual function.
The meeting adjouned to refreshments
at 7:50 PM
Respectfully Submitted, George Diven, Sec
3/5/08 Board Meeting
The Board Meeting of the Scottish American Society of The Villages was held
March 5th at the home of Pres Jane Diven. Present were Jane, VP Jim Milne,,Hospitality Chr Anne Biggers, Sec. G Diven,
Membership Chr June Johnston, and Rosanna Clark,who has been on a committee to rework the by-laws. The meeting was called
to order at 6:35 PM.
MINUTES Minutes of the brief reorganizational meeting following the AGM 14 Feb were read
by the secretary and accepted.
TREASURERS REPORT Read by Jane D in the absence of the Treas. indicates a balance of
$2832.05 .
OLD BUSINESS
A. Hacienda Contract for 2009 Burns Supper was reviewed
and approved for signing. There was discussion of the room set-up and the desireability of having Stephen White again do the
Address to the haggis.
B. Review of plans for March Meeting. - Need to recite
Pledge of Allegiance, and a few remarks to introduce topic of by-law updates.
C,
Idea sheets for future meetings that were solicited at the last meeting were reviewed and discussed.
NEW BUSINESS
A> By-laws changes. The Comm of J Milne & R Clark passed out a succint summary of changes that should be
enacted. These were read and discussed and in large part well received.
B> Future
revisions to by-laws. Another handout described more changes for another time that the committee feels would be
beneficial but that need additional study.
C. Trip to Scottish Games at Dunedin in lieu
of Apr meeting. The games are 12 April and Jim Milne suggests the Society charter a bus. This plan met with approval
and he will proceed wtih arrangements.
D. FUTURE MEETINGS.
It was noted it would be disireable to have the program for the year pretty well planned out in advance. The May golf outing
is to be repeated and Rose Smith will be asked if she would manage it once again. Next regular meeting at Hacienda
March 13th - Bingo_. Next Board Meeting April 3d at Jim Milne"s home - 1411 Bonaventure. Enter Boone
Gate and ask. Regular May meeting May 8th - hopefully Strwberry Festival and entertainment (cloggers?)
ADJOURNED
8:40 PM
Respectfully submitted
G Diven, Secretary
________________________________________________________________________________________
Minutes of the Scottish American Society Board Feb 14, 2008
On
14 Feb, following the Annual General Meeting, the new officers present, Jane Diven, Pres., Jim Milne, VP., Ann Biggers,
Hospitality Chr., June Johnston, Hospitality Chr., and Sec G Diven met briefly to discuss the following:
1. Next
Board Meeting Date. It was decided to meet at 6:30 PM March 6th at the Divens
2. Hacienda Contract for
2009 Burns Supper. The contract was reviewed and approved,
3. Brief discussion of possible format
changes for the Burns Supper for future years. It was decided to continue this discussion at the next board meeting
and also to seek the feelings of the membership at a future meeting.
Meeting adjourned at 9:20 PM.
Respectfully
submitted,
George Diven, Sec.
____________________________________________________________________________
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1/1 0/08 Board Meeting
The Board of the Scottish American Society of the Villages was held Jan 20 at the home of
George & Jane Diven. The meeting came to order at 6:45 PM. Those present in addition to the Divens were Jim Davidson Smith,
Jean Haslam, Rachel Blodgett, Rose Smith, Jim Milne, and Sadie Aitken.
The meeting commenced with a presentation
and demonstration of the new club website by its designer Larry Fish. The images were projected on a wall for all to see and
many questions were.. fielded. It was explained that Kiltie editor Jim Milne is to assume the responsibility for postings
to the website. In addition he will accept ownership of the site to satisfy technical and legal requirements.
Minutes
of the 12/20 meeting were read and accepted.
Burns Supper - Planning took up a major part of the balance of the meeting.
A. Door prizes to be handled by Pat Tubby
B. Sales - a discussion of ticket sales and plans for a phone campaign
to canvas the members
C. Set Up - Rose Smith has this under control and reported on her dealings with Hacienda personnel,
times to dress tables, and the printing of programs.
Treasurers Report Jean reported an ending balance of $2,533.96.
Annual General Meeting - Notice to appear in paper, Sadie Aitken, Kim McGruder and Max Hunter are the nominating committee.
The program committee is aware of the need to vary the program and may solicit suggestions at the Annual General Meeting.
The secretary was directed to write letters of gratitude to Larry Fish and to The Sounds of Scotland.
Meeting adjourned at 9 PM.
Respectfully submitted G Diven, Sec.
_______________________________________________________________________________
The Board of the Villages Scottish American Society met 12/20/07. The following is a summary of that meeting:
Present:
Jim Davidson-Smith, Rachel Blodgett,Jane and George Diven, and John Wright. We met at Rachel's home. Meeting convened at 7
PM.
Minutes of the November 29th meeting were read and approved.
Proposed changes to the makeup of the board.
It was decided to propose adding the webmaster for the society to the board. This item will be added to the agenda for the
Annual General Meeting as a change to the by-laws.
Burn's Supper. Considerable time was spent dealing with sale of
tickets, timing, schedule of events, door prizes, and music.
AGM: Discussion regarding nominations and positions to
be filled
Membership: Rachel talked about the need to formulate a definite policy of keeping track of the payment
of dues, and eligibility for voting.
Future Meetings: The Board will meet 1/10/08 at the Divens. The regular February
meeting (AGM) is set for 2/14/08.
Meeting adjourned at 8:30 PM
Respectfully submitted, G Diven, Sec.
_____________________________________________________________________________
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Board of Directors Meeting May 1, 2008
The Board of The Scottish American Society of The Villages met May 1st at the home of Membership Chair June Johnston.
The meeting came to order at 6:30 PM. Present, in addition to Ms Johnston were Pres Jane Diven, VP Jim Milne,
Sec. G Diven, Hospitality Chair Ann Biggers, and newly appointed Activities Chair Marge Cefaratti
1. Review
of previous board meeting,actions taken, and subjects discussed
2. Future Board Meetings - Future Meetings
as follows:
4 Sept J Milne home
5 Oct G Diven 6 Nov J Johnston
4 Dec M Cefaratti 8 Jan A Biggers
3.
Acknowledgement of newly appointed Activities Chairperson Marge Cefaratti , who has accepted this job in addition to the
sale of club shirts
4. Future Programs - Considerable time was spent establishing a
schedule for the remainder of the club year. Jim Milne will have the results of this effort in print on the website
and in a print edition of The Kiltie to be available at the 8 May meeting
5. Secretary to insure the Pipe
Band is invited to perform at the next Burns Supper.
6. Approval of by-law changes to be accomplished at
8 May Meeting, thereby bringing to a formal close the Annual General Meeting.
Meeting Adjourned at 7:55 PM
Respectfully Submitted George Diven, Sec.
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Scottish American Society of The Villages
8 January Board Meeting
The January meeting was held at the home of the President Jane Diven. Others present included G Diven, Sec., VP Jim
Milne, Hospitality Chr. Anne Biggars, Program Chr. Marge Ceferatti, Nominating Chr. Sadie Akin, Membership Chr. June Johnston,
and Rose Smith Burn~s Supper planner.
Minutes of the previous meeting were
read and accepted as amended.
Treasurer"s Resignation: Jean Haslams letter
of resignation was read and accepted with regret. The Secretary was directed to write her thanking her for her excellent
service to the society. The financial report was given by the president.
Burns
Supper Planning: A tentative program was passed around by Rose Smith. Other discussion centered about the music
tapes, the presentation of door prizes, raffles of gifts, prices of raffle tickets, and seating arrangements.
In addition management of ticket sales came in for a bit of discussion, as well as assignments of roles for the presentations
and toasts as well as the Selkirk Grace."Music By George" was mentioned as a possibility for DJ, and Marge C will
follow up on this. Bill Biggars will take charge of the 50/50.
Nominations:
A brief discussion. Sadie seeking replacement VP and Treasurer candidates.
Future
Programs: It is planned to have a travel speaker fro AAA for the February meeting, which is basically the annual business
meeting.
New Business: There was detailed information regarding the bus trip to
the Highland Games at Winter Springs. It appears there will easily be enough interest to justify the bus, as 40 tickets
are already sold. The upcoming Villages clubs expo was talked about and it was decided we should man a booth preferably
with the Sounds of Scotland.
Meeting adjourned at 8:10 PM.
Respectfully submitted,
G
Diven, Sec.
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Thank you to our Secretary, George Diven, for keeping us informed!
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